The 5-part formula for an interview “thank you” email that leaves an impression

Posted on Posted in Interviews, Job Search

Do you always struggle with what to say in your interview “thank you” email? You have 24 hours after the interview to hit “send,” and the clock is ticking. Here’s my 5-part formula for a “thank you” note that leaves a lasting impression.

  1. Thank her for her time. Interviewers are regular employees with responsibilities, so their time is valuable. Acknowledging this lets them know you understand. Keep your message short out of continued respect for their time, and don’t expect a response.
  2. Make a personal connection. Mention something you discussed with the interviewer that you were particularly interested in.
  3. Reaffirm your interest in the position. Tell him something that excited you about the position and/or what makes you a good fit. You now have the inside scoop about the job, so use this information to strengthen your candidacy.
  4. Include a call to action. Invite the interviewer to follow up with you if you can provide any additional information.
  5. Be sincere. Let each sentence come from a place of truth. Genuinely appreciate this person’s time and attention.


Here’s an example “thank you” note that demonstrates how all these components work together:

Dear Sally,

Thank you for taking the time to speak with me this morning. I enjoyed our conversation about the important role that women play in the economy. After hearing more about the Project Manager role, I am confident that this opportunity is the perfect fit for me, especially with my experience managing policy research projects. Please feel free to reach out to me if there is any additional information I can provide to support my candidacy for the position.


Monica Milano

Have you used this formula to craft a solid “thank you” email? Do you have tips of your own? Share your experiences in the comments below!

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